Stop losing money!
The average company wastes more than $1000 per month by handling documents. Money wasted by retrieving, filing, storing, and duplicating documents.
Consider these statistics:
- 90% of corporate memory exists on paper.
- The average document gets copied 19 times.
- Companies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document.
- 7.5% of all documents get lost, 3% of the remainder get misfiled.
- Professionals spend 5-15% of their time reading information, but up to 50% looking for it.
- Of all the pages that get handled each day in the average office, 90% are merely shuffled.
Source: Coopers and Lybrand
How much money are you losing?
Consider the following scenario:
In your office, there are 10 people that handle paper documents. Each of them retrieves or files a paper document 20 times per day. It takes 2 minutes to retrieve a document. Figuring an hourly salary of $10, we can quickly calculate the costs:
10 people x 20 times x 2 minutes = 400 minutes
400/60 = 6.6 Hours
6.6 x $10 = $66/day
$66 x 20 = $1320/month
This figure only represents filing and retrieval of documents in local files. This does not account for copying documents or retrieving and filing of older documents stored in another location. If you figure these factors in, your costs could be 3 times this amount.
How can you minimize these costs?
The new Document Management add-on for DistributionPlus serves to integrate documents with the DistributionPlus software for easy access. Say goodbye to file cabinets and the endless reams of paper stored within them. The Document Management add-on for DistributionPlus makes the retrieval of documents as easy as the touch of a button.
What documents can be stored?
Considering a sales order process, you may have the following documents:
- Quote
- Customer Purchase Order
- Sales Order
- Pick Slip
- Pack Slip
- Shipping Documents
- Invoice
- Delivery Ticket
All of these documents would be stored and related to a single transaction.
In addition, you may want to store:
- Licenses
- Product Information
- Product Certifications
- MSDS Sheets
- Documents that may be required by law for your organization.
Non-Financial Benefits
The benefits of document management are not purely financial. There are many intangible or non-financial benefits as well.
- How much will the improvements to customer service improve my business?
- How much will improved technology increase my company’s position relative to competition?
- How will this system help my company with regulatory compliance requirements?
- How much more secure will my documents be?
- Will my employees be happier?
Finally… probably the most important question:
Can I afford not to implement the document management add-on for DistributionPlus?